OurAdmin: How It Works
How OurAdmin Works For You
We do 90% of the active heavy lifting. From your initial 15-minute demo layout to your fully managed live operations launch across the GTHA, here is your path to reclaimed revenue.
OurAdmin Onboarding Process
AI Voice Demo
Meet Your AI Receptionist
OurAdmin's AI Voice Agent answers every call, qualifies every lead, and books appointments — day or night, without a single ring going to voicemail.
Answer
When you can't answer.
Qualified Leads
Name, Business, Phone number and Email.
Answer FAQs
Your approved answers.
Book Appointments
Work Calendar, Demos, Quotes.
See every lead and job in one clear pipeline
See every lead and job in one
clear pipeline
Track from new lead to booked appointment, estimate sent, job
scheduled,completed, and follow-up.
Track from new lead to booked appointment, estimate sent, job
scheduled, completed, and follow-up.
CRM Pipeline
Your team always knows what needs
attention next.
New lead tracking
Contacted and qualified stages
Appointment booked stage
Estimate and visit completed
Job won and scheduled
Job completed stage
Nurture and lost lead tracking
Lead Capture Funnels
Funnels that turn visitors and ad traffic
into leads.
Main lead generation
Emergency service
Free estimate / quote
Appointment booking
Review request
Reactivation
Referral
Seasonal campaigns
Lead Forms
Collect the information your team
actually needs before calling back.
General lead form
Free estimate form
Emergency service form
Contact form
Review and feedback form
Service type and urgency
Project details and location
Online Booking Calendars
Let customers book without back-and-forth messages.
Free Estimate
Service Call
Consultation
Emergency Call
Maintenance Visit
Conversation AI
AI chat that responds instantly, qualifies leads, answers basic questions, and guides customers toward booking.
Instant lead response
Service qualification
Urgency detection
Basic question handling
Booking guidance
Hot lead notifications
Human takeover when needed
Voice AI
Voice AI for inbound calls, follow-up, and missed leads.
Inbound call handling
Missed call recovery
Service detail collection
Appointment booking
Urgent lead alerts
Team notifications
Review Automation
Turn completed jobs into more local trust and better search visibility.
Automated review requests
Review follow-up messages
Customer feedback collection
Better reputation management
Bring past customers back
Seasonal service reminders
Maintenance follow-ups
Referral campaigns
Repeat business opportunities
Repeat business should not be left to chance.
Your past customers already know and trust your business. OurAdmin helps you reconnect through seasonal offers, maintenance reminders, and reactivation campaigns—so more customers come back when they need you again.
Past customer campaigns
Seasonal service reminders
Maintenance follow-ups
Referral campaigns
Repeat business opportunities
Annual air conditioner maintenance
Annual furnace maintenance
Seasonal Gutter Cleaning
Seasonal Window Cleaning
Follow-Up Appointment
Want to see the full system in action?
Book a demo and we will walk you through the CRM, automations, AI chat, Voice AI,
calendars, funnels, and review system.
